• Administrative Assistant

    240 Management Services
    Job Description
    Duties and responsibilities:
    • Answer and direct phone calls
    • Organize and schedule appointments
    • Plan meetings and take detailed minutes
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Update and maintain office policies and procedures
    • Order office supplies and research new deals and suppliers
    • Maintain contact lists
    • Book travel arrangements
    • Submit and reconcile expense reports
    • Provide general support to visitors
    • Act as the point of contact for internal and external clients
    • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
    • Proven experience as an administrative assistant, virtual assistant or office admin assistant
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment, like printers and fax machines
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task
    • High School degree; additional qualification as an Administrative assistant will be a plus
    Contact Information